Phone: 011-23272845, 23281227; Email: fpbaindia@gmail.com
Website: http://www.fpbai.org
TERMS OF SUPPLIES TO BOOKSELLERS, LIBRARIES AND INSTITUTIONS
AS DECIDED IN MEETING NO. 192/2016
(EFFECTIVE 1st Oct, 2022)

CONVERSION RATE FOR BOOKS AND JOURNALS:
Conversion rates effective 1st Oct, 2022) (new rates marked with astericks)

1.	US Dollar	@ $ 83.3*
2.	Japanese Yen Per 100	@ (JPY)¥ 69.40*
3.	Canadian Dollar	@ CAD($) 54.00*
4.	Swedish Kroner	@ SEK (kr) 8.20*
5.	Swish Frank	@ SFr 72.60*
6.	Singapore Dollar	@ SGD($) 51.90*
7.	Taka Per 100	@ Tk 95.00*
8.	US DOLLAR	@ US DOLLAR 83.3*
9.	British Pound Sterling	@ £ 95.2*
10.	Euro	@ € 83.1*

NOTES:

1) Fixed Conversion Rates between the Euro, and Deutsche Mark, French Frank, Italian Lira, and Dutch Guilder (furnished by       Nationalised Bank) are as under :

1 EUR	= 1.95583          DEM (GERMANY)   = 6.55957          FRF (FRANCE)   = 1936.27          ITL (ITALY)   = 2.20371          NLG (NETHERLANDS)
2) Fixed Conversion Rates between the Euro, and Danish Korner and Norwegian Kroner for all Transactions :

1 EUR	= 8.48DRK          (GERMANY)  = 8.87NKR          (NORWAY)
3) Fixed Conversion Rates between the US$ and Hong Kong for all Transactions :
1 U.S.$ = 7.79 HKD          (HONGKONG)

Terms of Supply: Books

(i)	In order to bring about a uniformity of GOC recommended conversion rates, library discount and standardization in the terms of supply, the Librarians are advised to deal only with the members of State and national level book trade associations and federations.
(ii)	Books on approval should be finalized / returned within 30 days. The payment for the books approved should be made within 60 days of the receipt of the bill. The bill is to be raised by the supplier at the conversion rate prevailing on the date when the books are finally invoiced against order or procured from abroad.
(iii)	Payment of outstation suppliers should preferably be made through bank drafts, after deducting bank charges. Moreover, the supply of books/journals is strictly subject to the payment made to the supplier by the customer after getting the material within 90 days from the date of receipt. Whereas, in the absence of payment made within 90 days, the supplier shall have the right to charge interest as per the prevalent bank rates from the customer on the outstanding net amount. Whereas, the interest amount shall have to be paid by the customer to the supplier alongwith the principal amount to be paid to the supplier.
(iv)	The supplier shall append the following declaration on the bills:- (a) Only latest editions have been supplied and these are not remainder titles. (b) Income Tax Permanent Account No. (PAN) of the supplier must be provided. (c) The prices have been correctly charged in accordance with the Publisher’s/Importer’s/Distributors’ Invoices and Publishers’ catalogues. (d) As far as the price verification of books in concern it should be “only from the publishers catalogue”, “original invoice of the publishers” or “publisher site. Price verification should not be done from the supplier site.
(v)	The order placed by the libraries will be usually valid for six months unless otherwise mutually agreed upon by the librarian and the supplier.
	DISCOUNTS
(vi)	All books in English, Hindi and other Regional languages, whether of Indian origin with the exception of those covered by the following special categories, will carry a uniform discount of 10% of the published prices in respect of Indian or converted into Rupee prices in the case of imported titles.
	SPECIAL CATEGORIES
(vii)	Central and State Government publications - No discount.
(viii)	Short/No discount titles procured from abroad against specific order or Indian Publications. The importer or the library supplier is expected to work on a margin of 15% on net landed cost. The invoice is to be prepared on the following terms: Published price minus (-) discount earned plus (+) 15% handling charges plus (+) actual freight, clearance, bank and postal charges. Documentary evidence to be submitted by the supplier to the library on demand.

Procurement of books, publications, periodicals etc for a library does not require a tender to be called as per Chapter 6 (Procurement of goods and services) Rule 136 (Definition of Goods) of the General Financial Rules 2005 of the Government of India. This rule clearly excludes books, publications, periodicals etc for a library from the category of “goods”.

Terms of supply for print journals and e-resources
by approved Indian vendors of GOC

1. No discount on publishers’ prices fixed for Indian subscribers.
2. Conversion rates as per latest GOC circular prevailing on the date of billing only.
3. Bills to remain valid for 30 days from the date of bill. Supplementary bills shall be raised in case there is any difference in the price as charged by the Publishers or if there is a delay in payment beyond the period as recommended above.
4. Full advance payment to be made against all journal bills.
5. Claims for missing issues of journals to be made within 90 days of the publication of the issue in case it is supplied directly by the publisher to the end user. In case of claims beyond 90 days of publication, if rejected by the publisher, the agent will not be held responsible for refund. No penal interest is payable on stray missing issues. In case of delivery from the agent, the supply will be reviewed every quarter between the Library and the agent. All legitimate claims from customers to be settled by the vendors within one and half years from the date of receipt of payment. However, this would not include titles which are published behind schedule.
6. The customer should not insist on acknowledgements for receipt of payment from the Publishers when orders are routed through approved vendors of GOC. Most publishers do not have a system of sending such acknowledgements.
7. All subscriptions are subject to full advance payment only. No monthly, quarterly or half yearly payments will be accepted by the approved vendors from the Institutes.
8. All Institutional customers are advised to route their requirements through the approved vendors of GOC and not directly through foreign publishers.
9. In case of any grievance regarding subscription orders placed through a GOC approved agent, institutions and customers are free to bring forth their complaint directly to the GOC for amicable settlement.